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Invoices arrive from everywhere. Supplier emails, paper invoices, purchase orders, receipts and recurring bills all need to make their way through the same process before they become a payment.
InfyWorx provides outsourced accounts payable services that keep invoices moving from receipt through approval and payment. We handle the administration around invoice capture, matching, approvals, supplier records and payment runs so your finance team is not spending every week chasing paperwork.
The result is a cleaner accounts payable process, better visibility over what is owed and fewer loose ends with suppliers.
Accounts payable is the process of making sure supplier invoices are received, checked, approved, recorded and paid correctly.
That sounds straightforward until invoices arrive with missing information, purchase orders do not match, approvals are delayed or several people are chasing the same payment.
Our accounts payable service organises those steps into a consistent workflow. From invoice capture and data entry through matching, approval and payment preparation, each invoice has a clear path through the process.
As supplier numbers and invoice volumes grow, AP administration can quickly become a recurring workload for business owners, managers and finance teams.
Outsourcing gives your business a dedicated process for handling invoices and supplier payments without requiring your internal team to manage every administrative step themselves.
It can also provide a more consistent approach to invoice approvals, matching and payment runs, particularly for businesses managing multiple suppliers, locations or hospitality operations.
An invoice that sits unread or unapproved can eventually become a supplier problem. A defined AP workflow keeps invoices moving from receipt to approval.
Consistent invoice processing and reconciliation give your finance team a clearer picture of what has been received, approved and remains outstanding.
Payment runs work better when invoices have already been captured, checked and approved. A structured AP process helps reduce last-minute payment chasing.
A mismatch between an invoice, purchase order and receiving record is easier to resolve before payment than after money has left the account.
Invoice administration can consume hours that could be spent on reporting, forecasting, analysis and other higher-value finance work. Outsourcing the repetitive AP workload gives that time back.
Suppliers notice when invoices are repeatedly delayed, lost or queried without a clear answer. A consistent AP process helps keep payment administration organised and communication clearer.
Every business handles suppliers differently. Some have purchase orders for every transaction. Others rely on recurring invoices, receipts or approval from different managers. We work around your existing processes and agreed approval structure rather than forcing every supplier through an identical workflow.
Your team gets a clear point of contact for AP administration, invoice queries and process issues. That means fewer emails being passed between suppliers, managers and finance staff trying to work out where an invoice has gone.
We look at how invoices currently arrive, who approves them, how supplier information is maintained and how payment runs are managed.
We establish the process for invoice capture, data entry, matching, approvals, exceptions, supplier queries and payment preparation.
Your agreed AP information, supplier records and approval requirements are organised so each invoice has a clear path through the workflow.
Invoices are received through the agreed channels, processed and checked against the relevant information before moving to approval.
Approved invoices are organised for the scheduled payment run, with exceptions or unresolved issues identified before they progress.
Supplier records, outstanding invoices and agreed AP reports are reviewed so discrepancies can be identified and the process adjusted where required.
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